The Outlook Calendar might just be the most effective way to manage your tasks and to-do lists. In this video, Scott Friesen shows you how to set up the Microsoft Outlook Calendar as a to-do list on both the desktop and mobile app. You may never look at your calendar the same way again!
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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What is your favorite tip for using the Outlook Calendar?
Here is how you can filter out emails in Outlook for a cleaner inbox: https://youtu.be/78z5Spx7elA
Great Tips!! Starting this now!
So I love your way of managing tasks in Outlook Calendar and have been using it this way since I saw your video the first time. BUT, how do you manage long-term tasks this way, or tasks you want to keep in mind but do not require attention right away (like a backlog)? Without having to fall back on another to-do list or app. Hope to hear from you in the comments!
Thanks a lot for this wonderful helpful video.
But you were talking all about events, not tasks! There is a big difference, at least for me. My callendar is full of events (meetings, conferences) but also full of my personal tasks: write this, send that, go there… I need them to behave differently. Is there a chance to make a real Task that I can tick off after completing in Outlook Calendar? The Task manager itself in Outlook is simply disgusting and I never met anyone who would use it.
can you still assign the tasks to other people in your company?
I loved your video, it makes organizing work so easy.
Great way of organising tasks and now that ToDo is embedded within Outlook, I am using a combination of this to drag tasks to create all day events directly within Outlook! Would not have though of that without this tutorial. much thanks
Great tutorial and very usefull. Thanks.
Just seen this and it's what i've been looking for for such a long time. Thankyou
That was a great, concise video – I can ABSOLUTLY do this and I'm starting right now.
from 3:12 in the video had me in stitches, ?it's like being two-wayed in tic-tac-toe or ICBM gambit in chess, aka don't play yourself fool
Thanks Scott this video has given me new insights to Outlook and using it more often.
Right off the bat, my calendar screen doesnt' look anything like the calendar in this video
The most crazy idea to use calendar for the tasks. What about a task without th deadline? I do not see this video useful.
Nice video, but I have one question: On my outlook mobile app (it only appears here) I would like to have one task on one line. As of now, if the task consists of few words and I add another task, I might end up with two tasks on one line on the mobile app. Based on this video, it seems like theres a way to fix this?
Thanks for these wonderful tips
This was by far the best video on maximizing outlook…tysvm
Nice video! Showed plenty of helpful tips and has persuaded me to switch from Google Calendar to Microsoft Outlook!
This is great Scott, just what I want to do, but we have to share our calendars and I don't want others seeing a list of my tasks. If I padlock them, it shows that I have a private appt all day – which could be taken as I'm skiving every day, lol! Any solution?
Liked this video. It puts everything on the same page and drives you to track your tasks.
Excellent excellent idea. Thank you for taking the time out of your day to share this with us!
Super indeed! All in one page is an idea really attractive
I schedule my tasks at specific times and colour code tasks, appointments meetings engagements and training in different colours. I do this as if there are gaps in my diary, then management or colleagues may schedule things in my diary leaving me no time for my tasks! There's no free time in my job every minute has to be used as we have more work than time so it's a case of schedule me before I schedule tasks lol
Thank you this was helpful
thanks. this video is very useful
Love you for making it simple
I used to be a Wunderlist user and there was an option to add it to your outlook calendar. This was very similar as it kept it at the top of each day but the problem was you couldn't edit them inside of Outlook. I wish the new Microsoft to do app would do the same thing as this as it allows us to share it with others. I find that Microsoft to do app is not very visual and would like to see it incorporated into the calendar at some point.
I use calendar the same way … with small improvement which allows me to use the power of search function … I use “yy” at the very beginning of every task instead of hashtag “#” to mark active task, “qq” for finished task, “ii” for information database inside calendar. It is convenient especially on mobile keyboard. For task management you can use combinations like “”yy nov …” where “nov” stands for name of your colleague “novak” etc. You can also combine these shortcuts with “wee” , “yea”, … for repeating tasks. “yy” method also allows you to associate tasks with time while still simply visible and searchable. Search then allows you to create views based on your selection. Works also for google calendar.
How can you access email directly from Calendar in Outlook on web/app version?
Worthy info..
One way to ensure it moves across to the following day would be to click "reoccurring-daily" and then it would repeat until deleted. xx
How do you get that view? My tasks don't show on calendar.
Thank you, I have started trying this method out.
You can also move the task to a specific time that day so you can treat it as an appointment.
Very helpful.
I am looking for one button to connect an email to a TASK and put it on the calendar with a reminder; and using the Category for both TASK and Calendar (where calendar items are color coordinated)
I like this idea very much! I added minor enchantment by adding due date in title. E.g. review … report w20.5
So easy
"See how this looks like"
I've never heard any native English speaker add the word "like" to a sentence like this. Everyone just says "see how this looks"
Thank you for this video, I do not like using the task/to do lists in Outlook and I never thought to put my tasks in the All Day spot. I am going to try this today!
This is great! Doing it this way allows for "master tasks" banking, working out, etc. to be set. Then you can create a separate slot for that task if you want. For example, going to the gym maybe a variable in your day. But by having it listed every day (recurrence) you are always reminded to go to the gym and still slot it in an appropriate/convenient time. A bit of accountability partner.